ZOHO INVENTORY MANAGEMENT SOFTWARE

Introduction:

ZOHO is one of the finest platforms for inventory management. This software helps the company to manage the inventory, for generating reports that are related to the procurement process, sales, and other related reports. One of the vital advantages is that it automatically generates summary reports which help the manager to analyze the real-time data that is related to the stock. If the company is running out of stock, then it will immediately update the suppliers to ship the materials automatically. Hence the suppliers have also become an integral part of it. every time it is not necessary for the inventory associates to raise the inventory requirements in fact, the system itself analyzes the appropriate EOQ models which optimizes the cost.

XYZ Services Pvt, Ltd adopts this platform for its own needs. They have customized this software based on requirements. The IMS used by XYZ services PVT. LTD. is ZOHO inventory software is a desktop application that refurbishes the stock of an organization. This is a mixture of different modules which includes sales, inventory, purchases, e-way bills, reports, and documents. Each module has sprinter modules in it.

• Inventory details: embedded with items, composite items, item groups, price lists and transfer orders.

• Sales: is incorporated with customers, retainer Invoices, sales orders, packages, shipments, delivery challans, invoices, sales returns, and credit notes.

• Purchase: is another module that includes the details regarding vendors, purchase orders, purchase receives, bills, payment made, and vendor credits

Inventory associates can spontaneously get the report and its summary with the help of reports module provided by the ZOHO IMS. Every time new stock is dispatched, entitled, and given a name along with the respective date. It can also be updated as necessary based on transactions or sales returns, as appropriate. The login page is built in this case to safeguard the organization’s inventory management and shield it from theft and unauthorized use. These software applications have been used by small and medium-scale enterprises. The organization’s products are regarded as its business resources. This includes handling the product in a suitable manner so that it can be reviewed whenever it is necessary. It is crucial to have an IMS that is computer-based and can generate reports, keep track of stock levels, and provide information on purchases and sales made by the company. ZOHO IMS is also being used by the managers for the auditing process. In the context that is taken in the article is XYZ Services pvt, ltd follows this sequence for the auditing process.

▪ Paid Strength: Distribution is strictly against Paid data received from the accountant

▪ SKU: Product wise SKU. This is unique for each product.

 ▪ Item Name: the items that the organization is dealing with should be mentioned in detail

▪ TO – Stock received from CWH (Central Warehouse). This qty is visible once TO is accepted.

▪ Distribution: Actual Stock distribution to paid parents.

▪ Invoice: Against each product/SKU invoice is a must and should be equal to distribution.

▪ System Stock – TO Minus Invoices = System Stock.

▪ Good Physical Stock – Stock which can be used and sellable and further distributed to students.

▪ Damage Stock- Returned stock or Stock that got damaged at Branch will be dispatched to CWH for exchange.

  Total Physical Stock = Good + Damage and this should be equal to ZOHO Stock.

Conclusion: Every software has its own advantages and disadvantages. The disadvantage with respect to the IMS software is technical aspects that should be updated frequently. As organizations are investing huge monetary assets in building the technology infrastructure yet they couldn’t be productive because of the technological disruptions. The organization should focus on these intermediate obstacles. If so then it will be beneficial for the managers and eventually productivity improves.

Penned by

Sana Deekshitha